Implementation, 19 Sep - 28 Sep | Registration, Pharmacy

Raxa Implementation Team John V Stoecker (Unlicensed), Sathyan Velumani, Surajit Nundy 

Location JSS Ganiyari

18 September - Setup and Planning

Quick Notes
[to be added]

19 September - Setup and Planning

Quick Notes

• John's email to group - Tale from the implementation site [to be added soon]

21 September - Implementation and Testing - Pharmacy and Registration

Quick Notes for the day

• Saukia, Registration was able to use the system for the first half of the day
• Basanth, Pharmacy tried out using the module to add drugs and understand inventory functions

• 8-10 Registration cards printed using the new system
• End of day feedback sessions with Saukia and Basanth, - rough notes on google document [needs to be cleaned]
  Registration Feedback https://docs.google.com/document/d/1iLWUurjnrTMOyGLxWEtf9WjLFmxS1OIlF8uz90h3Y2s/edit
  Pharmacy Feedback https://docs.google.com/document/d/1WYEgScivu6vKQmOmY42y8Q24mx7LenOzbHFtQUDHLcs/edit
  
  
• Feedback form - to be used to collect errors/bugs/other issues (especially after the implementation leaves the site)
  https://docs.google.com/spreadsheet/ccc?key=0AikqMtp9CozmdGFYckVNLWxSemxhci1yMUFhRXY4WVE

22 September

• Session with the Pharmacy staff Basanth Sahu and Raj Kumar, engaging them in a role playing excercise with the Pharmacy module to understand the module better.
  New Requisition from Pharmacy by basanth Sahu in Pharmacy
  New Issue from Stock Center - Raj Kumar
• This excercise helped us understand that this is better than one on one training and actual real example and situations are better than other test cases
• System check in Registration counter and the new printer to be used for printing the REGISTRATION CARDS starting Monday. 
  This would replace the written cards used in JSS now. It would be one of the our first value add due to the EMR in their work process.
• Walkthrough to create the user accounts with Sharayu, JSS
• Updated Pharmacy Feedback https://docs.google.com/document/d/1WYEgScivu6vKQmOmY42y8Q24mx7LenOzbHFtQUDHLcs/edit

Learning

• More training required and Basic computer education among all staff would help a lot with the adaption of the EMR
• Better feedback process; Users of the system would be more comfortable giving feedback live than other forms such as mail, spreadsheets etc., 
  We might have to have Sharayu to regularly talk to the users and update the sheet with their feedback.
  
  

23 September

• Session with the Registration staff Rakesh to prepare him for Monday - Registration Card will be printed using the our EMR
  Timing of new patient registration was well received and could be used as a potential training tool

24 September

• Big day at the Registration today, with many bugs and issues fixed
  Success with on patient import - John
  Bug fixes by  RAXAJSS-443 - Getting issue details... STATUS  Piyush, John and Nathan

26 September

• Registering patient resumed from Monday with the Raxa Module
• Few hiccups due to unstable network.
• UI changes - Registration Discussion 2012-09-26 Feedback from JSS Visit

27 September

• John V Stoecker (Unlicensed), reporting live from Ganiari in sunny Chattisgarh. 
  Today was the big push to complete pharmacy and begin training -- you can see a lovely screenshot below. Pictured are live drug batches from the pharmacy stock center. The UI is still improving, and there are many other components to add: reports, purchase orders to outside manufacturers, and billing.
  The pharmacists can now:
  -make/update a prescription on new or returning patients + print prescriptions
  -receive and send stock between the various locations in the hospital
  -check low/expiring stock and make requisitions/issues between locations and subcentres.
  In other news, patient import continues to chug along, and we have 45095 patients registered, around 2/3 of the total.
  Overall, I believe it has been a successful initial demo/test/rollout phase. We have gotten a lot of great feedback, and parts of JSS Hospital are using our system.